Finance » Campus & Student Activity Funds

Campus & Student Activity Funds

The Student Activity Account Manual has been prepared to provide general information to campus principals, bookkeepers, and activity account sponsors about managing activity accounts. The procedures set forth in this manual provide both administrative and accounting controls to safeguard assets and ensure the reliability of financial records.  The principals, teachers, and clerical staff are placed in a position of trust by parents and students when funds are placed in their care. Adequate measures to control these funds will assure parents and students that the funds are handled properly.  Student Activity and campus accounts may not be used to circumvent the controls outlined in the Financial Operating Guidelines prepared by the Finance Department found on the District website. Purchases must comply with the District’s purchasing procedures and relevant statutes.  This manual replaces all prior publications regulating the administration of student activity funds including all earlier editions of the manual itself.